How Facilities Managers Can Help Reduce Germs in the Office

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Business Hygiene

Many people work in office buildings, not factories or warehouses. They spend most of their day in a small space with other people. That means offices are prime locations for spreading germs and getting sick. Working in a confined space also makes it easy for workers to spread germs from desk to desk and computer to computer with their hands. If someone sneezes into their hands or on their hands then touches the same surface with their hands, that’s an opportunity for germs to spread. No matter how much we try to avoid them, germs exist everywhere.

Things to be Done about Germs in the Office

Luckily, there are many things you can do as a facilities manager that will help reduce the number of harmful viruses and bacteria in your workplace and keep your employees healthy at the same time. Here are five ways that you can help prevent the spread of germs in your office.

1. Use a Cleaning Service

Many facilities managers don’t know they can use companies that provide on-site office cleaning services. These companies often come in once every week and clean your entire office, including all of the desks, chairs, and computer equipment. They also dust and vacuum the carpets.

2. Provide hand sanitizer at building entrances and other key locations

Providing hand sanitizer at the main entrance of your building is an easy way to stop the spread of germs. Many people don’t wash their hands after using the restroom, so when they enter your office building, there’s a chance they’ll carry a lot of germs with them. To help prevent this from happening, provide hand sanitizer at your main entrances and other critical locations in your office.

3. Increase Vacuuming and Cleaning Frequency

Increase vacuuming and cleaning frequency. This will help to keep your building free of all germs and reduce the risk of spreading them. According to recent research, the more frequently a facility is cleaned, the less chance it will house germs that can be spread and cause illness in its occupants.

4. Focus on Air Quality

Improving the air quality in your office is another excellent way to reduce the spread of germs. It’s easy to forget about this when you’re focused on other things, but it can significantly impact how quickly germs spread in your building. If you have a problem with poor air quality, talk to your building maintenance staff about what you can do to improve it. They’re likely able to recommend some great solutions for improving the air quality in your office.

5. Wipe Down Commonly Used Surfaces

Wiping down commonly used surfaces in your office can help to reduce the spread of germs. This includes computers, desks, chairs, counters, and keyboards. Try and keep disinfectant wipes or disinfectant sprays with rags available to your employees at all times. Not only will this will make it easier for you to clean without spreading germs around your office, it will also give your employees the means to clean up and sanitize their own spaces.


As you can see, there are many ways to reduce the spread of germs in your office. It’s essential to keep the environment clean and free of germs, but it’s also important to take precautions to prevent them from spreading. You can help keep your office safe and healthy by taking simple steps like these.

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